Report a Repair for a Privately Rented Home 

The Housing Renewal Team can advise tenants of private rented properties or social housing properties on varying housing issues and are also responsible for enforcing the law on some areas of disrepair where this causes a hazard to people's health and safety. 

Private landlords are obliged by the Housing Acts to maintain the property they let in a reasonable state of repair and ensure that it is free from such hazards.  

Frequently Asked Questions (FAQs)

I rent my house from a private landlord and it needs repairs carrying out, what should I do?

In the first instance, you should notify your landlord of the repairs needed, preferably in writing and keep a copy or record of this. Describe what the problem is and ask your landlord to fix it in a reasonable time period, normally a minimum of 21 days; unless it is urgent. We would advise that you also speak to your landlord and explain the problem in order to reach an agreement on who will do what, and by which date.

If your landlord fails to carry out the work needed by the date agreed, call us and we will usually visit your home to assess the issue. We can only help with repairs that are needed to make the property free from hazards and not with issues that are more cosmetic. We will ask you what steps you have taken to resolve the problem with the landlord. Please be aware that we will not be able to do anything without the landlord's name, address and contact details: so please have these to hand when you contact us.  

I rent my home from a housing association and have had problems getting repairs carried out. Can you help me resolve the problem?

Housing associations have their own complaints procedure which you should consider using if essential repairs are not carried out. You will usually find this on their website, or you can phone them. This will usually resolve the issue. In cases of urgent or serious disrepair where progress is not being made, we may be able to help. We will not get involved until your landlord has known about the problem for two weeks; unless there is a significant risk to the health and safety of the household: so please have the date you contacted them with you if you contact us.  

Ultimately, housing associations are subject to the same laws as private tenants but typically are more able to take swift action than smaller landlords. They are regulated by the Regulator of Social Housing, and have a Housing Ombudsman that considers complaints against them. 

My home has got condensation and mould. Is there anything I can do myself to tackle this problem? 

Condensation in the home can lead to the appearance of mould. There are simple things that you can do to reduce the condensation that can lead to mould, such as not drying wet clothes on radiators, covering saucepans when cooking and insulating your home more effectively. 

How do I go about making a complaint/enquiry?

To make a complaint/enquiry you can contact the Housing Renewal Team either by email, phone, or letter. Contact details are listed below.

Will the landlord find out if I have complained?

We would not normally tell the landlord that you have made a complaint, but this information may eventually have to given in the case of formal proceedings being taken. The landlord may come to the conclusion that you have complained without us telling them. If a landlord asks us about the reason for us being involved we would not reveal the source of an enquiry but at the same we cannot give false information.

Can the landlord evict me for complaining?

It is the Court that decides whether you lose your home or not, not the landlord.

However, the Retaliatory Eviction and the Deregulation Act 2015 (guidance) introduced protections for tenants against “retaliatory eviction” where they have a legitimate complaint about the condition of their property. Where a tenant makes a genuine complaint about the condition of their property that has not been addressed by their landlord, their complaint has been verified by a local authority inspection, and the local authority has served either an improvement notice or a notice of emergency remedial action, a landlord cannot evict that tenant for six months using the ‘no fault’ eviction procedure (a section 21 eviction) The landlord is also required to ensure that the repairs are completed.

How long after I make a complaint about the repair of my rented home can I expect a response?

We aim to respond to any complaint within five working days or two working days if the complaint relates to a matter of safety or urgent repair.

How long does it take you to get repairs carried out to my privately rented house?

This depends on the repairs needed and the response of your landlord to any contact we have made with them. If the condition of the house is dangerous we may be able to have the work completed within a couple of weeks. If, however, the works required are general items of disrepair that pose no immediate danger to health, it can take anywhere up to six months to complete them or even longer in exceptional cases.

If we receive no response or the response is unsatisfactory we may serve a formal notice requiring the works to be done within a reasonable period of time.

What safety checks does the landlord have to carry out?

All gas appliances need to be inspected every 12 months by a suitably qualified GAS SAFE registered gas fitter and the landlord should obtain and give you a copy of a Landlord's Gas Safety Certificate. The relevant legislation is the Gas Safety (installation and use) Regulation 1998, which is enforced by the Health and Safety Executive.

The electrical system does not require a similar check, however it does need to be maintained in safe, good working order and we would advise landlords to have a full inspection carried out periodically, particularly when a fault has been reported or work has been carried out on the system.

The landlord should also check that the furniture complies with the soft furnishing regulations and that any electrical portable appliances supplied with the property to a new or existing tenant have been checked for electrical safety. This includes items such as refrigerators and washing machines. Further information is available from Derbyshire Trading Standards which enforces the law in this area. 

What are my landlord's responsibilities with regard to repairs? Does this include the decorations and carpets?

The responsibilities with regard to repairs are normally as agreed to in the tenancy agreement between yourself and your landlord. However, there are certain repairs for which a tenant on a short lease (normally less than 7 years and includes shorthold tenancies) cannot be made responsible for, for example structural repair of the building such as roof coverings, condition of external walls, rotting window frames, floors and penetrating or rising dampness.

Typically, a tenant would be responsible for items such as: internal decorative order, glazing repairs such as replacing broken windows, keeping drains and waste outlets free of obstruction and the clearing of guttering. As with most matters related to tenancies it is however always advisable to seek advice if you are in any doubt.

What rights of access does my landlord have?

A11. If you and your family do not share the property with anyone unrelated to you the landlord has a right of access to inspect the house from time to time and carry out repairs providing that you are given notice at least 24 hours in advance.

If you share the property with others the landlord may have right of access at any time to those areas such as communal kitchens and hallways you share but not the room you, you partner or family occupy exclusively. In these circumstances the landlord has right of access to inspect and carry out repairs providing that at least 24 hours' notice in writing is given.

What is overcrowding?

The legal definition of overcrowding is quite strict. Although you may feel your property is too small in relation to the number of people who live there, it may not be classed as statutorily overcrowded.

In order to establish whether a property is statutorily overcrowded, the assessment will look at :

• If two people of the opposite sex have to share a bedroom, the accommodation will be classed as overcrowded if the people in question are NOT a married or cohabiting couple or children under 10 years old.

• Rooms and the available space are measured following strict calculations laid out in the legislation. Rooms that are counted include living rooms and bedrooms. When the space and floor areas are being calculated, certain factors are considered. These include:

• Children under one year old are not counted

• Children over one year old but under ten years old count as half

• Rooms under 50 square feet are also ignored.

As a general rule, it is safe to assume that in terms of the number of rooms and occupants, the following applies: 

1. One room is suitable for two people
2. Two rooms are suitable for three people
3. Three rooms are suitable for five people
4. Four rooms are suitable for 7.5 people
5. Five or more rooms are suitable for two people per room.

The floor areas of rooms also determine how many people can sleep in them. This is established on site visits. As a guide, a room measuring 6.5 square metres is suitable for one person and a room measuring 10.2 square metres is suitable for two people.

Contact details

Housing Renewal Team
Environment and Housing Services
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Calll 0115 907 2244