Grants Guidance

Community Grant and Community Chest

On this page you will find guidance if you are applying for a community grant or arts funding.

Applications for locally delivered projects will only be accepted from community and voluntary groups and not for profit organisations. Applications will not be considered from statutory organisations. Eligibility is clarified in the Community Grants Policy.
The main objective of all projects applying for funding must be to make a difference to the communities of Erewash, providing real benefits to the residents who participate in the activity and demonstrate positive changes as a result.
The Community Grant is split into two schemes.  

The Community Chest

This is for small projects up to a maximum of £500, the application is open from April until December and is for small community projects and/or community groups who require fast start up support. Applications will be processed and
assessed virtually as and when they are received.

Community Grant

This is for larger projects of between £500 and £2000, grant funding is made available twice a year in April and September and is for larger community projects and to also provide match funding to larger scale projects where
applicable.
Play schemes should provide additional play -  the funding should not be used to fund activities already in existence.
It is an integral part of the application process that applicants can demonstrate their project is needed within the area, and that applications clearly demonstrate the benefits to the residents of the borough.
Applicants should demonstrate how they have carried out market research, for example, questionnaires to show an understanding of the needs of communities and how these will be met by their project.
Preference is given to funding applications which meet the council’s priorities including those detailed in the Corporate Plan and also those detailed at the time the grant scheme is released and published on the council’s website. In particular projects that support the following priorities:

  • Improving community cohesion.
  • Improving mental and physical health.
  • Reducing social and economic inequalities.
  • Reducing barriers to activities.

All projects must be run and managed in a COVID secure manner.
The council’s 2020-2024 Community Grant Policy sets out what each scheme is able to fund.

Inclusion and Equal Access

Applicants should ensure that their project promotes the inclusion of children, young people and adults with additional needs enabling them to have an integrated experience with others from their community. Applications should therefore demonstrate how projects intend to do this.

Insurance

All projects must be adequately insured and funding will not be released if this question on the application form is not answered.

Safeguarding of Children, Young People and Vulnerable Adults

If projects involve children, young people or vulnerable adults, applications must contain evidence confirming an understanding of issues relating to child protection.
This must include demonstrating how projects will ensure that the staff and volunteers are aware of applicant’s safeguarding policy and child protection procedures such as any training requirements before the project commences.
All staff and volunteers must be checked by the Disclosure Barring Service (DBS) before the project commences.
Applicants should be familiar with the advice, guidance and information concerning the Disclosure Barring Service (DBS). Up-to-date information can be found on the UK Government website. Please note: The DBS currently does not charge for undertaking checks on volunteers.

Records

Records such as registers, accident and incident reports should be kept for a minimum of three years and in a secure place. Accounting records should be kept for three years for Private Companies and six  years for Public Limited Companies. Further information can be obtained from the Running a Limited Company page of the UK Government website.

End of Project Monitoring and Evaluation

All projects which receive grant funding of over £500 must submit a completed project monitoring and evaluation report. Projects which were awarded under £500 must provide EBC with evidence of expenditure.
For more information about the terms and conditions of grant funding awards, please refer to Chapter 11 of EBC’s 2020-2024 Community Grants Policy.

Publicity

Applicants must acknowledge Erewash Borough Council as funder of their project on any publication. The Council’s logo/crest can be obtained from the Communications and Culture Manager on 0115 907 2244 extension 3578.
Note: Please be aware that all parents/carers are required to complete a photography consent form to enable, where possible, for photographs involving children and young people in the scheme to be used for promotional purposes. To support EBC publicity and promotion, applicants are requested to submit photographs, where consent has been given, with their end of project monitoring and evaluation report.

Arts Funding Guidance

A Small Arts Grant project must have as its main focus arts based activities. The maximum amount that can be applied for is £800. In 2020-2021 we are interested in projects that incorporate the Five Ways to Wellbeing, and
how you will raise awareness of the themes to participants.
The five Ways to Wellbeing are to Take Notice, Be Active, Keep Learning, Connect and Give. More information can be found on the Mind website.

The Small Arts Grant can be used for:

  • Visual Art and Performing Art Practices.
  • Photography.
  • Film making.
  • Painting.
  • Drawing.
  • Textiles.
  • Printing.
  • 3D design and construction.
  • Digital art.
  • Music.
  • Drama.
  • Dance.

The Small Arts Grant can also be used to fund:

  • Rent of premises.
  • Insurance.
  • Promotion/advertising expenses for the project.
  • Replacing equipment which is used predominantly by the project.
  • Disclosure Barring Service checks for persons carrying out the project.
  • Staff wages associated with running the project, such as artist fees.
  • Costs towards business development such as training and capacity building.

The Small Arts Grant may not be used to fund:

  • Cost of meals for people attending the project.
  • Transport costs for trips out.
  • Contributions/donations to other causes.

It is an integral part of the application process that you can demonstrate the following:

  • The project is needed within the area.
  • There would be no detrimental effect on other provisions already existing in the
    area.
  • Evidence of need, for example market research, questionnaires. An understanding of what participants/parents/carers can afford to pay. However, fees charged have to be realistic with meeting the running costs of the scheme.
  • All activities can and will be delivered in a COVID secure manner.

Please refer to EBC’s Community Grants Policy 2020-24 for more information about the terms of funding. More than one application from the same organization/community group within a 12 month period will not be accepted.

Inclusion and Equal Access

Applicants should ensure that projects promote the inclusion of children, young people and/or adults with additional needs, enabling them to have an integrated experience with other people from their community. Applications must contain evidence of how projects intend to do this.

Insurance

All projects must be adequately insured. Funding will not be released if this question is not answered on the application form.

Records

Records such as registers, accident and incident reports should be kept for a minimum of three years and in a secure place. Accounting records should be kept for three years for
Private Companies and six years for Public Limited Companies. Further information can be obtained from the UK Government website.

Safeguarding of Children, Young People and Vulnerable Adults

If your project involves children, young people or vulnerable adults, you must confirm that you understand issues relating to child protection and demonstrate how you will ensure staff and volunteers you recruit are aware of your safeguarding policy and child protection procedure such as training before the project commences.
All staff and volunteers must be checked by the Disclosure Barring Service (DBS) before the project commences.
Applicants should be familiar with the advice, guidance and information concerning the Disclosure Barring Service (DBS). Up-to-date information can be found on the Disclosure and Barring Service page of the UK Government website.

Staffing

The statutory staffing ratio is 1:8 for children aged between 3 and 8. There is no statutory guidance for the staffing level for children aged over 8 but it must ensure that the children are kept safe and it must 'not be detrimental' to the care of any children at the club who are under 8. The usual recommended level is a ratio of 1:10 for children over 8.

Marketing Your Project

Projects should be advertised, as a minimum, through the following methods where available:

  • Local press
  • Neighbouring schools and after school clubs (where appropriate).
  • Leaflets distributed to your local libraries, sports centres, village hall, and health clubs(where appropriate).
  • Published in an article or advert in the parish magazines for your area and
    neighbouring areas.

Publicity

You must acknowledge Erewash Borough Council as funders of the project on any publication and also your organisation’s website. The Council’s logo/crest can be obtained from the Communications and Culture Manager 0115 907 2244 extension 3578. Organisations running projects are required to take photographs and submit these electronically with the end of project monitoring and evaluation report (where consent has been given). Note: if your project involves children and young people, be aware that all parents/carersare required to complete a photography consent form to enable, where possible, for photographs involving children and young people in the project to be used for
promotional purposes. For further advice and template forms, please contact the Arts Development officer via This email address is being protected from spambots. You need JavaScript enabled to view it. or call 0115 907 2244 extension 4604.